If you have not yet installed the Sync Kickboard Data plugin in Powerschool, please follow the directions listed here.
Accessing the Plugin
Once you have successfully installed the plugin, you will be able to access it under the Applications section of your PowerSchool SIS menu:
To open the plugin select Sync Kickboard Data.
Importing referrals to Incident Management
Once you are on the Kickboard Data Sync page you will have the ability to choose which referrals to sync to the Incident Management module and which to exclude.
On this page, you will see all of the referrals that have been submitted by school staff via the Kickboard mobile app. You can filter this data by teacher, group, or behavior using the dropdown menus at the top of the page. You can also choose to sort the data by clicking on any column header (i.e. teacher last name, behavior name).
Once you have decided which referrals you would like to sync to your Incident Management module, select those referrals by checking the box to the left of each entry. Then, at the bottom of the screen, select either Sync Kickboard Data to import the referrals to Incident Management or Exclude from Sync to remove the referrals from the table and not import them into PowerSchool.
Please note that selecting Exclude from Sync does not delete the referral in Kickboard. Selecting this option will only exclude it from being imported into PowerSchool.
Note: Syncing referrals may take up to a few minutes. Do not close the page while loading or you may risk losing data. To avoid long wait times, we recommend setting up a daily or weekly routine of processing referrals in PowerSchool.
Accessing Referrals in Incident Management
To access your synced referrals, select Incident Management under the Functions menu in PowerSchool SIS.
On the Incident Management page, you will have access to all of the incidents submitted to PowerSchool including your Kickboard referrals.
Kickboard-submitted referrals will always be listed under the incident type Teacher Referral. To filter your incidents to only your Kickboard Referrals you can use the PowerSchool filter tool and select Incident Type and Teacher Referral, then, click Apply. This will hide all other incident records. To see more information for an individual referral, you can click on the referral title or ID (you will notice this page does not have personally identifying information for students).
Clicking on an individual referral will bring you to the Incident Detail page. Some information including Date, Time, Title, Description, Location Description, and Prepared By will be automatically mapped to the incident record based on the information included in the referral submitted via the Kickboard mobile app. This information can be modified at any time.
By scrolling down, you can add more information to this incident. The Offender field will automatically be mapped based on which student the referral was submitted for on the Kickboard app. You can also input information for Reporters, Victims, and Witnesses. To save any changes you have made to the incident, click Submit Incident.