In order to use the Parent Student Portal, there are some prerequisite steps to complete before you can share access codes with parents and/or students:
Step 1- Activate the Parent Student Portal
To activate the Parent Student Portal for your school, a user with Kickboard Admin privileges must perform the following steps:
- Click Settings > Site and School Settings > Schools.
- Click Edit next to the school for which you are setting up the portal.
- Check the Parent Student Access checkbox.
- Click the Update School button.
To turn off the Parent Student Portal at any time, repeat these steps and uncheck the Parent Student Access checkbox.
Step 2- Ensure Student Birthdays are in Kickboard
In addition to the unique access code that the system provides for each account, the user will be required to enter the student's date of birth as an additional security measure when activating the portal account. Therefore, the date of birth for each student on your roster must be in Kickboard.
How to check for student birthdays:
- Go to Students > Roster
- Click Export
- Review the Birthday column in the downloaded spreadsheet file
How to add in student birthdays:
- Using the downloaded file, you can enter the student birthdates into the birthday column and batch upload.
- Alternatively, you can edit individual student accounts.
Step 3- Decide Who Will Need Access to the Portal
The Kickboard Parent Student Portal includes one view-only account for each student at your school. Once an account is activated, it can be accessed using the system-generated username and a password chosen by the user who activated the account. The password cannot be reset by the user. Instead, a new access code would need to be generated by a school administrator. (This process is outlined in more detail here.) This means you need to be prepared when rolling out the portal in the following cases:
- Both students and parents need to be able to log in to the portal.
- Parents and students will need to share login credentials. The username is system-generated, but you will want to decide who should be in charge of activating the account and thus responsible for creating the account password. You can have the students do it during class following a particular naming convention. That information could then be shared with parents. Alternatively, you could have parents set the password and ask them to share it with their child, reiterating that the access is read-only and the password can not be changed by the student. Another option would be to have a staff member activate the accounts and share the usernames and passwords with both the parents and students.
- There are multiple guardians who need access to an account.
- If a student's parents or guardians are not able to share credentials with each other, the best option is to have a school staff member activate the account and set a neutral password that can be shared with all parties involved.
If a parent has multiple children at a school, they will need to activate multiple accounts and log in to each account using separate credentials.